Job Summary:

The Staff Accountant – Grant Billing is a critical role in the Finance department. The person in this role will gain a deep understanding of the detailed invoicing requirements of our grants and contracts. This position is responsible for preparing monthly invoices, gathering required supporting documentation, coordinating internal approvals and signatures, and entering them in our financial system. This position will also cross-train and provide backup support for other accounting functions.

Essential Duties:

• Prepare billings for Lifelong grants and contracts, inclusive of providing supporting documents as required
• Ensure compliance with grant/contract financial terms
• Work with department leads to collect approvals of prepared invoices and supporting documentation prior to submission to funding agencies
• Respond timely to funder and program manager/departmental inquiries
• Prepare monthly recurring JVs as well as reclassing entries related to grant and contract invoices
• Record monthly banking activity for checking, savings, and investment accounts as part of the Finance Department’s month-end close process
• Participate in fiscal monitoring requirements as needed
• Prepare schedules and data as requested for annual financial audit, 401k audit, and 990 tax return
• Monthly reconciliation of assigned balance sheet accounts
• Manage office supply orders and approvals
• Cross-train to provide back up for other accounting functions
• Quarterly audit of EHIP (Evergreen Health Insurance Program), the program that supports client health insurance premiums
• As part of a committee, collect applications and approvals for a small client assistance fund, process payments, and update tracker
• Other duties as assigned

Core Competencies:

• Strong attention to detail.
• Demonstrates and supports and culture of diversity, equity, and inclusion
• Ability to work with people from all levels, different backgrounds, and various work experiences
• Ability to communicate clearly and professionally in both verbal and written form
• Proven ability to work independently and in a collaborative team environment

Education and Experience:

• Bachelor’s degree or equivalent experience in accounting, business, or finance.
• Three or more years of relevant experience in a computerized accounting environment preparing general ledger entries, reconciling accounts, preparing audit schedules, and maintaining detailed project files.
• Experience with PC based accounting systems, MIP preferred
• Experience with in-house payroll using HR/Payroll platforms (HRIS), Paycom a plus
• Demonstrated skills and strong working knowledge of Microsoft Office suite of applications, including Excel, Outlook, and Word.  Experience with PowerPoint is a plus.
• Able to prioritize multiple projects and meet deadlines in a time-sensitive environment.
• Ability to communicate clearly and professionally in both verbal and written form.

Work Environment:

• This role is a hybrid position.
• All staff are currently required to provide proof of full COVID-19 vaccination prior to hiring. The use of personal protective equipment to prevent exposure to COVID-19 may be required in the future should exposure warrant it.

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About Lifelong:

Lifelong is a community health organization committed to removing barriers to health with relentless compassion so that no one faces illness and injustice alone.

We lead with heart. Our respect for people drives our mission. For 40 years, Lifelong has fought health inequities so that everyone can have the opportunity to thrive. Our comprehensive services include food and nutrition, healthcare navigation, aging and disability support, and connection to housing and other vital resources.

We are looking for passionate, dedicated people to join our talented team and make real, meaningful changes in the daily lives of those living with chronic and life-threatening illnesses in their community. Lifelong offers exceptional benefits, including paid time off, medical and dental coverage in addition to a balanced work-life integration.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Lifelong, we are dedicated to building a diverse, equitable, inclusive and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

EEO Statement:

Lifelong is committed to creating an accessible, supportive environment and experience that recognizes diversity and cultural competence as integral components of what we do.

We are an Equal Employment Opportunity Employer and as such, we do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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DISCLAIMER: INTENT AND FUNCTION OF JOB DESCRIPTIONS

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are an integral part of a compensation system, effective performance review system, related promotion, transfer, layoff, etc. decisions.

All descriptions have been reviewed to illustrate the job functions and basic duties, in addition to peripheral tasks or that could generally be considered as other duties as assigned.

In no instance, however, should the duties, responsibilities and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, skills and abilities included have been determined to illustrate the minimal standards required to successfully perform the positions.