Payroll Coordinator

JOB TITLE:              PAYROLL COORDINATOR

BUREAU:                 ADMINISTRATIVE

SUPERVISED BY:  HUMAN RESOURCES DIRECTOR

PAY GRADE:           16N                                         CREATED:  

FLSA STATUS:        NON-EXEMPT                      REVISED:     9/25/2024

CHARACTERISTICS OF THE CLASS
 

Under the general supervision of the human resources director, performs general and advance payroll and benefits function at a professional level. Responsible for providing administration, professional and technical support in the areas of payroll processing, employment benefits, and compliance reporting for payroll related requirements. Requires the ability to maintain confidentiality while working with sensitive payroll information. Must be able to make sound, independent decisions based on experience and knowledge of federal and local payroll laws and agency policy and procedures.

[NOTE]: These examples are intended only as illustrations of the various types of work
performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related, or a logical assignment to the position.

ESSENTIAL JOB FUNCTIONS
 

1. Responsible for oversight of the pre-payroll process, including accuracy and completeness verification of all adjustments and changes (terminations, garnishments, FRS related, etc.)
2. Updates the payroll system and/or records/documents in a timely manner to reflect all authorized payroll changes
3. Verifies payroll documents in accordance with agency policies and procedures.
4. Responsible for merit increase for all employees. Ensures accurate entry of increase into payroll system for the Sheriff’s approval.  
5. Receives, prepares and process personnel actions to include new hires, promotions, demotions and transfers
6. Responsible for verifying all payroll related data each pay period and reporting any discrepancies.
7. Acts as an auditor of payroll information for information provided by Human Resources and prepares payroll issues reports each pay period to communicate issues found.
8. Approves and posts employee W- 4 changes initiated through employee self-service.
9. Maintain new hire and current employee direct deposit information. Ensures pre-note is accurate on first pay or first pay following a direct deposit change.
10. Acts as a liaison between human resources and payroll to verify and enter missing deduction and pay codes when applicable.
11. Documents and updates policies and procedures, prepares special reports for management.
12. Assists during the budge process as required.
13. Assist with any audits as needed.
14. Performs other duties as assigned by immediate supervisor or other management personnel.

QUALIFICATIONS

Training and Experience

1. Minimum qualifications: Five (5) years of intermediate to advanced experience in processing personnel actions and payroll
2. Preferred qualifications: Governmental and/or Law Enforcement or public sector payroll experience.

Knowledge, Skills and Abilities

1. Knowledge of federal and local payroll laws and accounting rules.
2. Ability to accept a high degree of responsibility and work independently.
3. Ability to work under pressure and meet time commitments while paying attention to detail using effective organizational skills.
4. Ability to use standard office equipment including computer, calculator, copy machine, fax, etc.
5. Ability to work effectively and professionally with co-workers, supervisors, and the public.
6. Advanced knowledge of Excel, Word and governmental financial software (Munis preferred)

ESSENTIAL PHYSICAL SKILLS

• Ability to communicate orally and in writing.
• Ability to access input and retrieve information from a computer.
• Ability to sit or stand for long periods of time.
• Acceptable eyesight (with or without correction).
• Acceptable hearing (with or without correction).
• Ability to carry moderate weight.

EQUAL OPPORTUNITY EMPLOYER