Office Manager / Bookkeeper - FL - On Site

About us
We are a small, specialized engineering firm focused on Naval Architecture/Marine Engineering. Our team is tight-knit, collaborative, and committed to delivering high-quality technical solutions.

Position Summary
We're currently seeking a reliable and detail-oriented Office Manager/Bookkeeper to support our operations in a part-time capacity.
This part-time position (approximately 20 hours per week) is ideal for someone who is highly organized, self-motivated, and experienced in both administrative and financial tasks. The Office Manager/Bookkeeper will play a key role in ensuring the smooth day-to-day operation of the office, managing our financial records, and supporting our team with essential office functions.

Essential Duties and Responsibilities

• Bookkeeping & Financial Support:
  • Manage accounts payable and receivable
  • Process client invoices and follow up on payments
  • Reconcile bank and credit card statements
  • Maintain the general ledger using [QuickBooks / Xero / other]
  • Prepare financial reports and assist with budgeting
  • Support external accountant with tax prep and compliance
• Process payroll and manage employee reimbursements and PTO tracking Office Administration:
  • Maintain office organization and supplies
  • Coordinate vendor relationships and manage service contracts
  • Oversee HR recordkeeping and assist with onboarding new hires
  • Schedule meetings, track deadlines, and support calendar management
  • Prepare proposals and assist with basic project documentation
  • Ensure compliance with business licenses, insurance, and certifications

Knowledge, Skills and Abilities

• Proficient in accounting software (e.g., QuickBooks, Xero) and Microsoft Office
• Strong attention to detail and organizational skills
• Ability to manage time effectively and work independently
• Excellent written and verbal communication skills

Education & Experience

• Degree or certification in Accounting, Business Administration, or a related field preferred
• Experience in bookkeeping and office administration (preferably in a small business or professional services firm)
• Prior experience in an engineering or technical office is a plus