Accounts Receivable Specialist

Drive Financial Success Across Our Companies

At Scudder Roofing and Scudder Solar, our financial health depends on skilled professionals who ensure smooth cash flow and client satisfaction. As our Accounts Receivable Specialist, you'll play a crucial role in maintaining the financial integrity of both our roofing and solar companies while working with our diverse client base in the construction industry.

Your Impact

This is a full-time, non-exempt position specializing in the accounts receivable function for both Scudder Roofing and Scudder Solar with experience in the construction industry. You'll work directly with the Financial Controller to ensure that all accounts receivable procedures are followed to ensure the smooth, efficient, and accurate operation of our accounting department across both companies.

What You'll Do

Accounts Receivable Management

• Take a proactive approach to the accounts receivable function, including cash flow monitoring, processing payments accurately and timely, invoicing, and collections
• Prepare reconciliations on time to track weekly billings and deposits and report on these figures to management
• Review and interpret contracts, subcontracts, and purchase orders to identify payment terms, billing schedules, and retainage percentages
• Prepare cash and check payments for bank; totaling and posting deposit amounts; make deposits at bank when needed
• Process both check and credit card payments promptly using the IVR system and billing portal
• Prepare project and service invoices at the direction of production departments, production managers, and the financial controller
• Actively encourage billings from managers to maintain cash flow
• Ensure understanding of payment policies and collect from customers in a timely manner to monitor cash flow and avoid bad debt
• Protect operations by keeping financial information and plans confidential

Client Relations & Communication

• Resolve billing questions and disputes with customers professionally with assistance from the production department when needed
• Provide timely follow-up with customers (1-2 business days) via email or phone and active communication with the controller for credit or collection decisions regarding customer accounts.
• Work with general contractors, subcontractors, and vendors to resolve payment discrepancies
• Interface with general contractors, credit card companies, and collection agencies to proactively prepare billings to their specifications
• Serve as customers' point of contact for our Financing Program to provide information on financing options
• Establish and maintain effective channels of communication with the owners, co-workers, contractors, clients, affiliates, vendors, and all other business contacts
• Facilitate Accounts Receivable meetings with finance and management staff to provide AR updates

Collections & Cash Flow

• Work with the controller to ensure consistent cash flow by performing follow-up with customers on past-due accounts
• Actively send statements monthly to encourage collections ahead of time
• Use the AR Escalation Policy to make decisions on escalation of collections
• Monitor outstanding accounts and follow up on past-due balances while maintaining positive contractor and subcontractor relationships
• Work with controller to foresee and follow up with project financing companies to ensure timely payment
• Ensure compliance with finance company documentation requirements
• Provide some assistance to the sales team with follow-up on financed projects
• Stay informed about federal, state, and local laws regarding collections and debtor rights, ensuring ethical and legal collection practices

Lien Rights & Compliance

• Monitor and provide third-party lien right management company with projects and project dates to ensure lien rights and waiver compliance
• Manage lien waivers, preliminary notices, stop notices, and conditional/unconditional releases to secure payments and mitigate risks
• Initiate and track stop notices when payments are delayed or disputed, ensuring compliance with state-specific construction laws
• Track prevailing wage project status to prevent billing disputes or penalties
• Work with HR to ensure accurate Certified Payroll documentation is submitted with billing for compliance on PW jobs
• Ensure proper documentation, approvals, and compliance with financing program guidelines

Team Contribution

• Contribute to team effort by accomplishing related results as needed
• Use equipment and materials in a safe and acceptable manner
• Follow established safety procedures, use appropriate safeguards, and observe common sense rules of safety in all on-the-job activities
• Conduct yourself in a manner that reflects credit on the Company and encourages others to do the same
• May perform other related duties as required and/or assigned

What You'll Need

• 3 years of experience in accounts receivable and specializing in the AR function in the construction industry
• Bachelor's degree (B.A.) from a four-year college or university or related experience and/or training, or equivalent combination of education and experience
• Strong understanding of accounts receivable processes, financial regulations, and debtor rights
• Strong understanding of progress billing, retainage, lien laws, and contract payment structures
• Familiarity with construction finance programs, credit management, and/or payment plans
• Strong analytical, negotiation, and communications skills
• Experience with implementing payment processing platforms such as Square is a plus

What We Offer

• Competitive hourly pay: $35.00 - $40.00 per hour
• Expected hours: No less than 40 per week
• Comprehensive benefits including:
  • Health insurance
  • Dental insurance
  • Vision insurance
  • 401(k)
  • 401(k) matching
  • Paid time off
  • Flexible schedule
  • Referral program
• Work-life balance with:
  • 8-hour shifts
  • Monday to Friday schedule
  • No weekends
• In-person work location

Join the Scudder team and help drive the financial success of our roofing and solar companies!

Scudder Roofing and Scudder Solar are equal-opportunity employers committed to creating an inclusive workplace for all qualified candidates.